Premium Fiscal Services

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eFinancePlus™ is a full-featured and affordable enterprise resource planning solution for Ohio K-12 schools offered by NWOCA via the MCOECN's partnership with PowerSchool. There are two solutions available through this program: Base and Full.  The Base solution offers the following: ...

eFinancePlus™ is a full-featured and affordable enterprise resource planning solution for Ohio K-12 schools offered by NWOCA via the MCOECN’s partnership with PowerSchool. There are two solutions available through this program: Base and Full.  The Base solution offers the following:

  • Financials
    • Accounts Payable
    • Budgeting
    • Central Receipting
    • Fixed Assets
    • Fixed Assets Communicator
    • General Ledge
    • Misc. Billing
    • Personnel Budgeting
    • Project Accounting
    • PunchOut
    • Purchasing
    • Purchasing Card Interface
    • Regulatory Reporting
    • SIF Framework – base bundle ensures all districts will be state reporting compliant. If the district wants to use SIF for anything beyond state reporting, the full bundle would need to be purchased
  • Human Resources & Payroll
    • Attendance
    • Employee Access Center
    • Employee Benefits
    • Payroll
    • Personnel
    • Recruitment
    • Regulatory Reporting
    • Salary Projections
  • Tools
    • Cognos Reporting
    • Notifications
    • Workflow

Full solution includes all items listed above with the addition of:

  • Financials
    • Vendor Access Center
    • Vendor Bidding
    • Warehouse Inventory
  • Human Resources & Payroll
    • Position Control
    • Professional Development
  • Employee App

NWOCA attempts to maintain onstaff at least one individual that has a valid Ohio School District Treasurer's License. It is  the concept that NWOCA will train this individual in all aspects of the school Treasurer's office, and have this individual attend as many training seminars through the Auditor of State's Office, OASBO, OSMA, etc., as possible. Then when there are absences in a member district's Treasurer's Office due to vacations, extended illness, leave of absence, resignation, etc., this individual may be placed in that office to fulfill the duties of the absent district employee. The Fiscal Services Coordinator could be contracted out to a district for a number of reasons. If interested please contact fiscal services for more information. ...

NWOCA attempts to maintain onstaff at least one individual that has a valid Ohio School District Treasurer’s License. It is  the concept that NWOCA will train this individual in all aspects of the school Treasurer’s office, and have this individual attend as many training seminars through the Auditor of State’s Office, OASBO, OSMA, etc., as possible. Then when there are absences in a member district’s Treasurer’s Office due to vacations, extended illness, leave of absence, resignation, etc., this individual may be placed in that office to fulfill the duties of the absent district employee. The Fiscal Services Coordinator could be contracted out to a district for a number of reasons. If interested please contact fiscal services for more information.

 

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NWOCA will create a CD/DVD of the district's CD pages (monthlyCD, payrollCD, etc) on a calendar or fiscal year basis for district records.

Member Fiscal Services

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  • —Telephone/Email/Helpdesk Support
  • Fiscal Visits
  • —Ongoing Training Sessions
  • —On-site Training
  • Year End Meetings
  • Up to 3 days free training for new employees
  • Uniform School Accounting System - USAS is a fund accounting system designed specifically to meet school district accounting and reporting needs.
    • USASWeb - The USAS web interface is a point and click application that provides a modern method for USAS account, vendor, and transaction input.
    • USASDW - A web-based point and click application allowing full query access to current and historical USAS data.
    • The software is currently in the process of a Redesign which is also available to our users.
  • Uniform School Payroll System - USPS is a fully functional payroll system that incorporates reporting to various tax entities along with providing all necessary STRS and SERS retirement reporting.
    • USPSWeb -The USPS web interface is a point and click application that provides a modern method for USPS data management.
    • The software is currently in the process of a Redesign which is also available to our users.
  • Equipment Inventory System – EIS is an inventory system designed to track both capitalized and non-captiliazed assets.
  • Data Reporting/Printing Services
    • Reporting of District Data
      • W-2’s, 1099’s, ODJFS, STRS, SERS, RITA/CCA, etc .
    • W2 & 1099 Printing
    • Customized Forms
      • Checks, Direct Deposits, Purchase Orders, Receipts, Requisitions
  • Web Report Access/CD Archival – generating customized & standardized USAS, USPS and EIS reports that can be accessed via a secure website.
    • FISCWEB
    • Monthly CD
    • Payroll CD
    • EIS CD
  • Report Writing Tools
    • Safari ODBC (interfaces with Microsoft Excel
    • UDMS Report Writer
  • —Employee Detail View
  • —Leave Tracking
  • —Pay Slip Display
  • —W2 Display
  • —Performance Review Tracking
  • —Individual Professional Development Plan (IPDP) Tracking
  • —Supports conversion from cash basis to generation of full GAAP or CAFR reports
  • —Simple import of cash data from USAS export
  • —Also supports generation of legacy cash reports

—Staff CEU Tracking with Web Lookup

—Note: More robust IPDP functionality is also available via the Employee Kiosk