Carolyn Graf, Assistant to Director
Michele Fry, Fiscal Services Coordinator
State Software Development Team
Christine Ziegler, Fiscal Services Coordinator (NWOCA East)
Kelley Allred, Fiscal Services Coordinator (NWOCA East)
Services provided:
Uniform School Accounting Software (USAS)
Uniform School Accounting Software (USAS). This service entails a complete
computer-based accounting system for the
member school district that meets all State reporting require
ments. This software completely automates the entire budget
ing/accounting cycle for the member district. In addition it
automates many of the State reports required of districts sav
ing a great many local man-hours, and has data transfer capa
bilities to the EMIS reporting system and to industry-standard
spreadsheet software for additional analysis by local district
personnel. Usage of the 20/20 spreadsheet software on NWOCA
computer systems is included in this service.
The system provides for a wide range of reporting options which
NWOCA has supplemented to serve the needs of member districts.
With assistance from our member districts additional enhance
ments are being made to this software to assist districts in
the conversion to a modified accrual basis of financial report
ing. The software used to provide the USAS service is supplied
by the Ohio Department of Education. This is a required service
that all member districts must utilize as its usage generates
State funding support for NWOCA.
Uniform Staff Payroll System (USPS)
Uniform Staff Payroll System (USPS). This service provides a
complete payroll system which includes reporting features for
many benefits such as sick leave, vacation, and personal days.
The system provides a wealth of reports and automates SERS and
STRS reporting requirements as well as quarterly OBES and year-
end W-2 processing. The payroll system is fully interfaced with
the USAS accounting system to minimize user time involvement,
and also has data transfer capabilities to the EMIS reporting
system as well as industry-standard spreadsheet formats.
This service also provides the member district with a means of
maintaining detailed personnel information on all classified
and certificated employees. In addition this software allows
the user to report the OCCD-6 and CS-1 data portions of the
EMIS reporting requirements in an automated fashion saving a
great deal of member district personnel time. This package
also provides the capability to perform limited salary schedule
simulation runs during negotiations. This service utilizes
software provided by the Ohio Department of Education. This is
a required service that all member districts must utilize as
its usage generates State funding support for NWOCA.
Salary Schedule & Cost Projection Simulations
This service allows the user to perform "what-if" type
projections in analyzing or generating proposals for
modifications to staff salary schedules. In addition to quickly
allowing the user to generate a printed salary schedule the
software will also provide cost projections based on current staff experience and
numbers. Further, the system allows the user to project the
cost of these simulated schedules based on anticipated staff experience and numbers several years into the future. This ser
vice is provided by software components of the Uniform Staff
Payroll System (USPS) from the Ohio Department of Education as
well as NWOCA-developed and supported software.
Equipment Inventory System (SAAS/EIS)
Equipment Inventory System (SAAS/EIS). This software provides
the user district with the ability to maintain a current in
ventory of capital equipment and fixed assets. The inventory
system generated may be as detailed, or as simplistic, as de
sired by the user district, with a wide range of reporting
capabilities supported. The system is integrated with the USAS
accounting system to minimize the workload of maintaining a
current inventory as new items are purchased. The software used
to provide this service is supplied by the Ohio Department of
Education.
Vehicle Information System (SAAS/VIS)
Vehicle Information System (SAAS/VIS). Bus fleet maintenance
and cost data can be tracked through use of this software. The
service allows the user district to maintain accurate records of all costs associated with the acquisition, operation, and
maintenance of a bus fleet. In addition this software automates
significant portions of the T-2 report. This service is pro
vided by means of software supported by the Ohio Department of
Education.
Special Education Child Information Management System (SECIMS)
Special Education Child Information Management System (SECIMS).
This software system provides a means of tracking the progress
and needs of special and handicapped children. The package
provides a means of storing all information required by Federal
and State laws and generates the reports required by the State
as well as a number of reports used for effective management at
the district, building, and classroom level. The software used
to provide this service is supplied by the Ohio Department of
Education.
Electronic Mail & Conferencing
This service provides the member district with a means of communicating with
NWOCA, other member districts, Ohio Department of Education personnel, or
Internet users worldwide, via a fast effective communications
system at no additional cost. Information transfer is immedi
ate and available to the receiver in both visual and physical
(paper) format in a matter of seconds. Through the electronic
conferencing software keyword and context searches of informa
tion may be made when using the conferences as an information
reference source.
Fiscal Services Liaison
NWOCA attempts to maintain on-staff
at least one individual that has a valid Ohio School District
Treasurer's License. It is the concept that NWOCA will train
this individual in all aspects of the school Treasurer's Of-
fice, and have this individual attend as many training seminars
through the Auditor of State's Office, OASBO, OSMA, etc., as is
possible. Then, when there are absences in a member district's
Treasurer's Office due to vacations, extended illness, leave
of absence, resignation, etc., this individual may be placed
in that office to fulfill the duties of the absent district
employee.
When this NWOCA employee is not fulfilling duties for member
districts this individual acts as a user contact person
at NWOCA for users of fiscal services that are having prob
lems or need clarification on some aspect of our services.
When permanent openings are available in member districts NWOCA
encourages the Fiscal Services Liaison to apply for these po
sitions. We believe that this provides a valuable service to
member districts as they can obtain experienced personnel, and
at the same time it minimizes the workload of the NWOCA staff
as it is easier to train new fiscal services users in-house
than at a remote member district.
Graphics Information Generation
This service provides the member district with information
placed in graphic format for ease of interpretation. Graphs
can be prepared in a variety of formats in both black-and-white a
and full color. Graphic output is customized to the needs and
desires of each school district. Member districts are
encouraged to contact NWOCA to discuss possible applications
of this service.
Microfiche Report Output
This service allows the member district to obtain large reports
output to microfiche for long term storage in a very compact
format. This can relieve the burdens of record retention
requirements that frequently cause storage problems for
governmental agencies.
Location ||
NBEC ||
Fiscal Services ||
SSDT ||
Non-Fiscal Services ||
Hardware Services ||
Ed.Tech. Services
Last Update: January 11, 1999
Staff Members:
